HR & Admin Assistant

Permanent employee, Full-time · Manila (MNL) - Hybrid

Welcome

INVENSITY is a technology and innovation consulting company from Germany and has opened a branch office in Manila 2019. Our office is located in Bonifacio Global City and we are looking for a full-time HR and Admin Assistant to expand our existing team. We are looking for an innovative team player who would like to face unexpected challenges and find great solutions and opportunities in return.

What can you expect?

As HR and Admin Assistant, you will:

Support the end-to-end recruitment, onboarding, and offboarding processes
Assist in employee engagement and development initiatives such as surveys, assessments, and appreciation activities
Handle employee document requests (COE, BIR 2316, and related certifications)
Develop and maintain organized HR and office filing systems
Coordinate with government offices for company and employee compliance
Prepare and process monthly financial documents, reimbursements, and payments to suppliers and government agencies
Manage suppliers and service providers (banking, telecommunications, cleaning, insurance, accounting, and others)
Oversee procurement and monitor office and pantry supplies to ensure operational needs are met
Coordinate building administration and maintenance, including repairs and utilities
Support internal and company-wide events, including logistics and finance coordination

Your profile

You will be a great fit in our team if you:

Are eager to learn and grow in a dynamic, international environment
Are motivated to find smart, practical solutions
Enjoy the people side of business and solving everyday challenges
Value organization, quality, and continuous improvement
Take responsibility and work independently
Thrive in a fast-paced environment handling diverse tasks
Are able to communicate clearly and professional in English

Your profile:

Bachelor’s or master’s degree in Business Administration, Office Management or any other field or experience which makes you suitable for the job
Able to write professional emails and formal letters using Microsoft 365 tools (Outlook and Word)
Familiarity of Philippine labor laws and government compliance (SSS, PhilHealth, Pag-IBIG, BIR, DOLE)
Have a self-sufficient and well-organized working style
Have a proactive mindset and willingness to contribute to team success

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About us

Passion meets innovation - your chance at INVENSITY! Would you like to work for an international technology and innovation consultancy and develop your skills in a creative, team-oriented and appreciative working environment? There are no limits for you at INVENSITY!  

We work with innovative companies from all high-tech sectors. Our customers come from areas such as optical technologies, automotive and rail, aerospace, medical technology and life sciences, energy and utilities, defense, telecommunications and electronics. We support our clients with customized solutions to technological challenges throughout the development process, taking on both strategic consulting roles and operational activities.

Learn more about INVENSITY, our offices and how we work at https://www.invensity.com/career.

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Your application!

We appreciate your interest in INVENSITY. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at info@invensity.com .